JOB OVERIVEW:
The Executive Assistant will provide administrative support to the Brand Presidents of Yard House and Seasons 52.
ROLES AND RESPONSIBILITIES:
-Provide executive level administrative support to multiple leaders
-Provide administrative support to other leaders when needed
-Maintain calendar in Outlook and coordinate scheduling of appointments and meetings
-Handle information in a confidential manner with high integrity
-Interact professionally with all levels of the organization as well as outside vendors and partners
-Serve as liaison between brand leadership team and other RSC/Operation Teams
-Complete major job responsibilities with limited direction
-Make travel arrangements and prepare itineraries
-Manage and keep assigned departments in running order (ordering office and other supplies, arranging for upkeep of office and equipment when necessary)
-Prepare and audit expense reports
-Screen/route calls; take clear, concise and accurate messages
-Sort/prioritize and distribute mail
-Proactively handle and resolve routine issues
-Update and organize files and maintain files
-Involvement in special projects; creating reports, owning leadership/RSC rosters for birthday/anniversaries, address list, etc
-Schedule, coordinate, and follow-up on staff and other required meetings – Ex: Quarterly RSC Team Meetings
-Process Invoices
-Plan and execute brand Team Meetings and Events
-Assist in performance management process
-Support HR Team as needed with Conference & Meetings, shipping of materials/items, partnership with managing Halo and recognition gifts
REQUIRED TECHNICAL SKILLS:
-Minimum of five years administrative professional experience in a fast-paced environment with minimal supervision and multiple supervisors
-Expertise in Microsoft Word, PowerPoint, Excel and Strong Outlook skills
REQUIRED EDUCATION:
-High school diploma or equivalent
OTHER KEY QUALIFICATIONS:
-Ability to work under pressure and handle multiple priorities with minimal supervision
-Solid teamwork and interpersonal skills; enjoys working with multiple customers; is courteous, creative, enthusiastic, positive, and customer oriented professional
-Ability to provide exceptional customer service focus with all levels within and outside of the organization; including frequent interaction with executives
-Ability to self-start and engage appropriate resources as needed-work independently on most aspects of job
-Ability to appropriately handle sensitive and confidential information with a high level of discretion
-Ability to handle multiple tasks in a fast-paced environment while using sound judgment to make accurate, efficient decisions
-Ability to adapt and flex as the brand team comes together and work evolves
-Excellent organizational and follow-through skills, attention to detail
-Excellent written and verbal communication skills and the ability to interact professionally with other departments, and outside contacts
-Flexibility to work overtime, if needed
PREFERRED SKILLS AND EXPERIENCE:
-Post high school secretarial course work or college courses
-Prior experience reporting to Vice President-level and above
Hashtags:
- #LI-DNP
- #LI-Hybrid