Administrative Assistant (Project Coordinator)

SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant for our busy engineering team, to work out of our growing Tampa office. This is a full time, in-office opportunity with an exceptional team! This role will involve administrative support for a group of technical forensic engineers. Strong attention to detail, exemplary computer skills and team-oriented mindset are required for success in this role.

Essential Job Functions & Responsibilities:

• Provide proactive administrative support for various investigators by scheduling, tracking projects, taking notes and managing emails
• Responsible for document proofreading, letter composition and technical report production
• Maintaining and coordinating engineer's schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules, deadlines and travel
• Uploading images and documents to electronic files
• Handles verbal and written client communications
• Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge
• Ability to read through various documents and communication and pull out relevant information
• Ability to search legal dockets and other resources like Bloomberg, Lexis Nexus, etc.
• Maintains electronic office files and databases
• Spreadsheet creation, data entry and manipulation
• Manage meeting and lab exam scheduling, both in-person and virtually
• Provide back up support for performing conflict checks
• Serve as receptionist as needed
• Answer in-bound telephone calls
• Handle, request and follow up on receiving police and fire reports
• Assist with time and cost entry and reviewing of invoicing
• Download, upload and create share drive folders for communications with clients
• Accept and integrate constructive feedback into job performance
• Regular and predictable physical presence in the office

Position Requirements:

• Bachelor's degree preferred but commensurate experience is considered
• Paralegal, Legal Assistant or Legal Secretary experience highly preferred
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign, Intapp, 3E and Concur are a plus
• A minimum of five (5) years of professional office experience
• Proactive approach to workflow
• Ability to pivot between tasks as priorities change quickly
• Ability to perform essential functions in a cyber-secure environment
• Excellent writing skills and proofreading skills
• Strong attention to detail
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills

Physical Requirements:

• Ability to lift 20 lbs.
• Ability to communicate with colleagues and clients
• Ability to answer phones
• Ability to maneuver around the office
• Ability to file folders
• Ability to use a computer/keyboard

Benefits:

• Company-funded professional certifications, fees, licenses and dues
• Company-funded professional development
• Paid vacation, sick days and holidays
• Parental leave policy
• Performance bonus program
• Extensive forensic training
• Two medical plans
• Company-funded HSA
• Wellness Rewards program
• Dental & vision coverage
• 401(k) with company match
• Company-paid STD, LTD and life insurance
• Mileage reimbursement above the federal rate
• Employee Assistance Program
• Section 125 Flexible Spending Account plans
• Majority of office locations have on-site workout facility

S-E-A places a strong value on employee health and wellness across the company. As part of this commitment, S-E-A offers several benefits aimed at health and wellbeing, such as medical, dental and vision plans, company-paid vacation, holiday and sick leave, parental leave, company-funded HSA, an employee assistance program and a wellness rewards program. Additionally, most offices have an on-site workout facility.